"We are looking for a detail-oriented and organized Full-time Secretary to provide administrative support to our organization.
The ideal candidate will be responsible for ensuring smooth day-to-day operations by managing office tasks efficiently and assisting in various administrative functions.
Responsibilities:
1. Administrative Support: Perform general clerical tasks, including answering phones, responding to emails, and managing office correspondence.
2. Scheduling: Coordinate meetings, appointments, and conference calls for management and staff. Maintain an organized calendar.
3. Document Management: Create, format, edit, and organize documents, reports, and presentations. Ensure proper filing and archiving of important documents.
4. Visitor Reception: Greet visitors, clients, and guests with professionalism and a friendly demeanor. Manage the reception area and ensure a welcoming atmosphere.
5. Office Supplies: Monitor and replenish office supplies as needed. Keep track of inventory and order supplies in a timely manner.
6. Travel Arrangements: Assist in booking travel arrangements, including flights, accommodation, and transportation, for staff members as required.
7. Data Entry: Accurately input data into databases and spreadsheets. Maintain data integrity and confidentiality.
8. Record Keeping: Maintain organized records of company contacts, personnel, and other important information.
9. Meeting Coordination: Arrange and set up meeting rooms, provide necessary materials, and assist with technical equipment as needed.
Qualifications:
• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience in a similar secretarial or administrative role.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently and collaboratively in a team environment."
"Please contact us in any of the following ways:
Email: [email protected]
Click “Apply Now
WhatsApp 9758 7510"