Wholesale Admin Officer primarily provides administrative and operational support within a wholesale business. This includes managing office procedures, handling communication, and assisting with various tasks related to sales, logistics, and inventory. They also play a crucial role in maintaining organized records, managing schedules, and ensuring the smooth functioning of daily operations.
Key Responsibilities:
Office Management:
Maintaining a tidy and efficient office environment, managing office supplies, and coordinating maintenance of office equipment.
Communication:
Handling incoming calls, emails, and correspondence, and acting as a point of contact for staff, suppliers, and clients.
Data Management:
Managing administrative systems and databases, including maintaining accurate records of sales, inventory, and customer information.
Sales Support:
Assisting with order processing, coordinating shipments, and providing administrative support to the sales team.
Logistics Support:
Overseeing aspects of the logistics process, such as inventory management and coordinating with the warehouse.
Financial Support:
Assisting with invoicing, budget tracking, and other financial tasks as needed.
Record Keeping:
Maintaining and organizing important company documents, including both physical and digital files.
Scheduling and Coordination:
Scheduling meetings, booking conference rooms, and coordinating travel arrangements.
Report Preparation:
Preparing reports, documents, and presentations as required.
General Administrative Support:
Performing a range of other administrative tasks to support the overall operations of the wholesale business.
Requirement
- Logistic / Shipping Experience
- Wholesales experience
- N3 or above Japanese level
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